Creating Groups

Once you have decided on your group folder structure, you can build the folders using the tools in the Web Office:

  • Select the  group folder which you would like to be the parent folder for the new group.  For example, if you would like to create a youth group in the children and family group click on the children and family group.
  • Click on the  tab; the summary view will be displayed shortly afterwards.
  • Select the advanced options link at the bottom of the page; the properties options for this group will appear below.
  • Click on the  Create a sub-group below [groupname] task link.
  • Enter a name for the new group in the space provided; click the create group button to confirm your choice.
  • The new group will be added to the site manager area of the web office navigation pane shortly afterwards and the summary view for the new group will be displayed.

Refer to the Web Office online help for further information about this task.

To change the properties of an existing group:

  • In the group display of the site manager (on the left of the Web Office), click on the group you want to modify.
  • Select the summary view, and then the advanced options link to display the properties of the group. 
  • Important settings are the group security (who can see the contents of this group and its subgroups) and whether this group has an independent address book (see Address Books for more information about this setting)

Note:

Your new groups may not appear immediately in the menu of your web site.  There are several possible reasons for this:

  • The security level of the group may prevent you from seeing it (you may not be logged in, or you may not be a member of that group).
  • Groups are hidden from the menu if there are no articles published in that group.  This stops your site becoming full of empty links, besides some groups may be for administration purposes only.
  • If you have just created a group, you may need to logout of the web site and log back in again to see the new group.  For efficiency reasons, the web site only checks which groups you are able to see when you first log in, and remembers this for the duration of your session.  Because changes to the group structure are relatively rare, the site does not 'notice' that groups have changed or been added, until you log in again.